Edited excerpt from The Most Effortless and Effective Outsourcing System I’ve Used by Scott Britton:
1. Hire or designate someone to be your Virtual Team Architect. Find someone who’s internet saavy, like a college student, and invest some time in them. Have them go through video tutorials online for popular sites like Elance and Odesk. There will be some upfront time costs, but in the long run it will be incredibly worth it.
2. Once you have your Virtual Team architect, have them find you a dedicated virtual assistant. Identify the key pieces of software that you use (i.e. google apps, aweber) and have them identify assistants on sites like Elance and Odesk that have experience with this. Also set a price range and the expected number of hours that you anticipate this person working for you per week.
3. Identify tasks that can be outsourced. The best way to identify tasks that can be outsourced is to keep a log of everything you do for a week. Using this list, ask yourself what doesn’t require your unique set of skills to identify what to outsource.
4. Begin ramping up your Virtual Assistant by building a video library of tasks. I’ve found that creating videos where I explain and demonstrate exactly what I want is the most time efficient way to delegate a task. It minimizes the back and forth and makes things crystal clear. To record my screencasts, I use Screenflow for Mac.
(1) Scott focuses on outsourcing for individuals. But his advice can be extended to an entire company.
(2) At Seeking Alpha, we’ve found that offshoring is more effective than outsourcing for many tasks. We’ve built an outstanding team of 40 people in India. The core was built by Tova Citrin, who now runs her own business helping companies to build offshore teams.